News

Lessor's Negligence

10/7/2019

We have recently noticed a disturbing trend in Governmental/Municipal Lease Purchase Agreements and Rental Contracts. We have always reviewed the Insurance portion of the agreement/contract which spells out what is required of our members (loss payee and/or additional insured). We now have to read the fine print in the Indemnity/Hold Harmless portion of the agreement/contract as the Lessor is asking our members to cover their negligence!

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TOIRMA Cyber Liability - Register for breachsolutions.com

9/30/2019

TOIRMA added Cyber Liability coverages effective June 1, 2017.  Included with this coverage is a access to a service, breachsolutions.com, a proprietory risk management website containing valuable resources, such as sample privacy policies and procedures, breach response and preparedness materials, and state and federal regulatory updates.  The website also provides trending cyber topics and timely data security news and updates.

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TOIRMA - Three-Point Contact Sticker

9/25/2019

The Three-Point Contact sticker was added in 2017. Always remember to maintain three points of contact – two hands and one foot or two feet and one hand when mounting and dismounting equipment.

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Notice of Dangerous Condition

9/16/2019

When an individual is injured by a dangerous condition under township control or on township property, liability for injuries suffered by the individual might hinge on whether the township had notice of the dangerous condition. A plaintiff cannot recover under the Tort Immunity Act unless it is proven that the township had actual or constructive notice of the dangerous condition.

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Tailgate Inspection

9/4/2019

In 2018 TOIRMA experienced an increase in tailgate related claims. There have been a variety of circumstances and conditions that have contributed to this increase. Tailgates not closed properly and leaking materials, tailgates suddenly opening due to not being closed correctly, and tailgates simply falling off into oncoming traffic were the most common occurrences.

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TOIRMA Fall Newsletter

8/27/2019

TOIRMA's Fall 2019 newsletter, TOIRMA News, is now available. Included in this edition is helpful information for townships & road districts.

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TOIRMA Partners with IPWMAN

7/19/2019

During calendar year 2019, for any TOIRMA member that joins IPWMAN for the first time, TOIRMA will reimburse that member the 2019 IPWMAN membership fee. Whether it’s for road maintenance, snow removal, or construction projects, townships/road districts, through intergovernmental cooperation, are increasing efficiencies and saving taxpayer dollars while getting the job done. In the spirit of planning ahead with intergovernmental cooperation and written agreements, TOIRMA is partnering with the Illinois Public Works Mutual Aid Network (IPWMAN).

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TOIRMA Summer Newsletter is now available

5/29/2019

The TOIRMA Summer 2019 newsletter, TOIRMA News, is now available. Included in this edition is helpful information for townships & road districts.

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Turn Around Don't Drown

5/6/2019

According to the National Weather Service "Each year, more deaths occur due to flooding than from any other thunderstorm related hazard. The Centers for Disease Control and Prevention report that over half of all flood-related drownings occur when a vehicle is driven into hazardous flood water. "

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Don't Text and Drive

3/7/2019

Remember the days when we used phones that were physically attached to our walls? I can even recall when my aunt and uncle had a rotary phone. For you young ones reading this article, a rotary phone required you to put your finger in a dial and turn it, and depending on which number you desired, the phone then clicked off the corresponding digit.

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TOIRMA Spring Newsletter is now available.

1/25/2019

The TOIRMA Spring 2019 newsletter, TOIRMA News, is now available. Included in this edition is helpful information for townships and road districts.

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Snow Plow Safety Checklist

1/18/2019

With Winter here, the following checklist may be of help when your Township/Road District begins plowing streets and removing snow and ice. Inspect all trucks and plows, immediately before and after each use, and document the inspections.

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TOIRMA Winter Newsletter is now available.

11/15/2018

The TOIRMA Winter 2018 newsletter, TOIRMA News, is now available. Included in this edition is helpful information for townships & road districts.

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Winter is here! Are you prepared?

11/15/2018

Perhaps the harshest condition you and your equipment will face occur in the winter months. Prepare yourself and your equipment now.

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Signing Responsibilities

10/4/2018

According to the Illinois Department of Transportation’s Signing of Road District and Township Highways manual: “All traffic signs should be kept in proper position, clean, legible, and should have adequate reflectivity at all times. Damaged or deteriorated signs should be replaced without delay.”

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TOIRMA Adds Three-Point Contact Sticker

9/25/2018

The Three-Point Contact sticker was added in 2017. Always remember to maintain three points of contact – two hands and one foot or two feet and one hand when mounting and dismounting equipment. You can find a Risk Reminder on Mounting & Dismounting Equipment at toirma.org/loss-control/toolbox2/Risk-Reminders/. If you need Three-Point Contact Stickers, please contact Debbie Prentice at (217) 444-1204 or dprentice@ccmsi.com.

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Sign Maintenance

9/5/2018

For motorists, signs are a great tool for helping them drive safely. For the township, they are often a nuisance and major expense. Listed below are maintenance suggestions for consideration provided by the Illinois Department of Transportation.

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Importance and Basics of an Employee Manual

8/28/2018

Townships of all sizes benefit when a clear, concise, and easy to understand employee manual is provided. Everything within the manual should be applied consistently and fairly to all employees.

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TOIRMA Fall Newsletter is now available.

8/13/2018

The TOIRMA Fall 2018 newsletter, TOIRMA News, is now available.  Included in this edition is helpful information relating to Townships, Road Districts, and MTADs.

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Coverage for Tree Removal

7/5/2018

Summer is finally here! This is the perfect time to review our tree removal coverage before the storms start rolling in. Please keep this coverage in mind when you have a downed tree on township property. TOIRMA provides coverage up to $2,500 for the cleanup, removal, and replacement of downed trees on township property due to lightening, wind, rain, or ice storms. The $2,500 maximum amount applies to all trees that may be damaged during any continuous 24 hour period. The Tree Removal coverage does not apply to trees that are the normal responsibility of the Highway Commissioner.

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TOIRMA Increases Towing Coverage

6/27/2018

The TOIRMA Board of Trustees has voted to increase the towing limitation from $250 to $750 per occurrence. This new limitation is effective June 1, 2018.

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Frequently Asked Questions

6/13/2018

How young can our summer help be? Can we cover our contracted assessor with TOIRMA? If the township hires a contractor, do we need proof of insurance? Are individuals that have been ordered by the court to perform community service covered when working for a township? These are questions that we have received from our members. Learn the answers.

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TOIRMA Summer Newsletter is now available.

4/26/2018

The TOIRMA Summer 2018 newsletter, TOIRMA News, is now available. Included in this edition is helpful information for TOIRMA Members.

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IDOT's "Signing of Road District and Township Highways" is Available

4/2/2018

The Illinois Department of Transportation has developed this guide for the convenience of road district highway commissioners and others who may be concerned with proper signage on highways under the jurisdiction of Illinois road districts.

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Today is Dividend Day at TOIRMA

3/15/2018

The TOIRMA Board of Trustees declared a dividend during its February 2018 meeting. The dividend is being mailed today to each eligible member's TOIRMA Contact. This marks the 27th consecutive year that a dividend has been declared.

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Rights-of-Ways - Telecommunications

3/5/2018

The increased number of cell phone towers, with related fiber optic cable, has generated questions and conflicts when telecommunication companies seek to use township road right-of-way for laying of fiber optic cable to service cell phone towers. Disputes may arise over the depth at which cable is buried; the location of connection boxes that may project above grade level, and the repair of excavated or bored road surfaces and roadside right of way.

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TOIRMA Spring Newsletter Available

2/19/2018

The TOIRMA Spring 2018 newsletter, TOIRMA News, is now available. Included in this edition is helpful information relating to: Safety Apparel with the Right-of-Way, Notice of Dangerous Condition, and much more...

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Technology Transfer Center Training

2/14/2018

The Technology Transfer (T2) Program is a nationwide effort financed jointly by the Federal Highway Administration and individual state departments of transportation. Its purpose is to transfer the latest state-of-the-art technology in the areas of roads and bridges by translating the technology into terms understood by local and state highway or transportation personnel.

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Frequently Asked Questions

1/18/2018

Throughout the year, we receive some very good questions from our members. Please take a moment to read some of these "frequently asked questions and answers."

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2017 - What a Year

12/28/2017

December 2017 is almost over! That's right, were are finishing the final month of the year, it's getting colder outside, and winter is definitely setting in. TOIRMA began the year with recently updated and newly created resources available to our members.

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Local Governments Must Adopt new Sexual Harassment Ordinance by January 15, 2018

12/21/2017

Public Act 100-554 requires that by January 15, 2018 all local governments, including townships, and road districts adopt an ordinance establishing a policy to prohibit sexual harassment. The Township Officials of Illinois (TOI) has prepared a model ordinance and policy that is available at: www.toi.org. TOI recommends that a separate policy be adopted individually by the Township, Road District and Assessor.

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Snow Plow Safety Reminders

12/11/2017

Winter is just around the corner, and with it, snow and the need to plow the streets. While you may be new to plowing or have years of experience, here are some reminders to help keep you, your employees, and the public safe.

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TOIRMA Winter Newsletter is Now Available

11/29/2017

The TOIRMA Winter 2017 newsletter, TOIRMA News, is now available. Included in this edition is helpful information for Township Officials relating to Risk Management.

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Winter Will Soon Be Here - Are You Prepared?

11/27/2017

Perhaps the harshest conditions you and your equipment will face occur in the winter months. Prepare yourself and your equipment now. TOIRMA has two checklists available designed to use in anticipation of the cold months ahead.

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Fall and Winter - Risk Reminders

10/31/2017

As we move into the holiday season (fall and winter), please keep in-mind TOIRMA's Risk Reminders emphasizing workplace safety. TOIRMA began offering our one-page Risk Reminders in October of last year. These easy-to-read documents are wonderful tools available to TOIRMA Members.

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IDOT Local Rail / Highway Grade Crossing Safety Program

10/18/2017

The Illinois Department of Transportation is now accepting applications for the Fiscal Year 2018 and 2019 Local Rail / Highway Grade Crossing Safety Program (Section 130 Funds). Applicants are requested to submit their application electronically. Information on the submittal process is provided with the form instructions.

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Working Safely with Chainsaws

10/5/2017

RISK REMINDER The chain saw is one of the most efficient and productive portable power tools used in the industry. It can also be one of the most dangerous. If you learn to operate it properly, and maintain the saw in good working condition, you can avoid injury as well as being productive.

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Mowing Safety

9/27/2017

Mowing is a major activity for highway maintenance organizations from spring through fall. Highway mowing is important to motorist safety, as mowing prevents tall grass and weeds from obscuring the visibility of motorists. There are several key areas highway agencies should focus their training on to ensure their workers are safe in mowing.

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Fall Fire Safety - Risk Reminer

9/14/2017

As a part of our Loss Control efforts, TOIRMA offers Risk Reminders to our members. These single-page Reminders are designed to address safety in the workplace with an easy-to-read concise format. Please share the Risk Reminders with other elected officials and your staff. Posting them on your bulletin board is also helpful.

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Frequently Asked Questions - Fall 2017

8/18/2017

Throughout the year, we receive some very good questions from our members. Please take a moment to read some of these "frequently asked questions and answers."

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TOIRMA Fall 2017 Newsletter is Available

8/14/2017

The TOIRMA Fall 2017 newsletter, TOIRMA News, is now available. Included in this edition is helpful information for Township Officials relating to Risk Management.

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Contracted Assessor Coverage

7/25/2017

TOIRMA continues to work with Townships and Multi-Township Assessment Districts by providing coverages for assessors that contract their services to other Townships and MTADs – as long as all entities involved are members of TOIRMA and there is a written contract or agreement

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TOIRMA Frequently Asked Questions

7/17/2017

Throughout the year, we receive some very good questions from our members. Please take a moment to read some of these "frequently asked questions and answers."

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Sign Maintenance

7/14/2017

For motorists, signs are a great tool for helping them drive safely. For the township, they are often a nuisance and major expense.

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Signing Township/Road District Roads

6/29/2017

It should come as no surprise that the correct placement of traffic control signs on road district roads helps ensure traffic safety by providing for orderly and predictable movement of traffic. When considering the installation of traffic control devices and signs, it is critical that traffic conditions and other technical considerations be evaluated/studied first. This evaluation/report should be conducted by a qualified engineer.

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TOIRMA Summer 2017 Newsletter is Available

6/1/2017

The TOIRMA Summer 2017 newsletter, TOIRMA News, is now available. Included in this edition is helpful information relating to: TOIRMA Adds Cyber Liability, Workers' Compensation, Personally Identifiable Information, TOIRMA Risk Reminders, Rod Beck In Memoriam, TOIRMA Calendar, What is TOIRMA?, Human Resources Help Line, and TOIRMA Contacts.

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TOIRMA Adds Cyber Liability Coverage

6/1/2017

TOIRMA is pleased to announce the addition of Cyber Liability Coverage for its members. TOIRMA's new coverage is designed to better protect townships from losses and exposures not otherwise covered.

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Spring Weather Safety

5/4/2017

When spring arrives, it's time to prepare for the severe weather that comes with it. Tornadoes, thunderstorms and windstorms can dame or destroy weather that comes within minutes. This is a great time to review your Township's severe weather safety procedures.

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Turn Around Don't Drown

4/30/2017

Spring weather in Illinois is just unpredictable, but being prepared is something we can all do for ourselves and our community. The National Weather Service (NWS) has some excellent resources available for local governments to use to educate the public on the dangers of materials to public service announcement in the form of audio and video clips.

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Transition - Human Resources Help Line

4/27/2017

A key part of transitioning into office is not only preparing to work with other elected officials, but making important staffing decisions for your township and road district. These choices will help set the tone for the next four years. TOIRMA has just the tool to assist with staffing decisions—the Human Resources Help Line.

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Transition - Supervisor's Bond

3/10/2017

Whether you are retiring or remaining as a township official, TOIRMA needs your help in making the transition a smooth one. One of the items we would like to focus on is the supervisor’s bond.

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TOIRMA Announces Upcoming Loss Control Meetings

2/21/2017

TOIRMA has announced its upcoming schedule of Loss Control Meetings. Our planning agenda will cover TOIRMA coverages, loss control, claims, and safety training.

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TOIRMA Spring 2017 Newsletter

2/13/2017

The TOIRMA Spring 2017 newsletter, TOIRMA News, is now available. Included in this edition is helpful information relating to: Rights and Duties of Telecommunications Companies, TOIRMA Risk Reminders.

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Turn Around Don't Drown

1/4/2017

According to the National Weather Service "Each year, more deaths occur due to flooding than from any other thunderstorm related hazard. The Centers for Disease Control and Prevention report that over half of all flood-related drownings occur when a vehicle is driven into hazardous flood water."

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FLSA Overtime Rule Delayed

12/8/2016

A federal judge recently granted an emergency preliminary injunction filed by the State of Nevada, twenty other states, and several businesses, blocking the new Fair Labor Standards Act Overtime Final Rule from taking effect. The Rule was scheduled to take effect on December 1, 2016 and increased the current annual salary threshold from $23,660 to $47,476 in order to be exempt from overtime.

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TOIRMA Winter 2016 Newsletter

11/29/2016

The TOIRMA Winter 2016 newsletter, TOIRMA News, is now available. Included in this edition is helpful information relating to: 24-Hour Claim Reporting Hotline, TOIRMA Risk Reminders.

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TOIRMA Announces New Claims Reporting Hotline

10/6/2016

TOIRMA members can now report claims 24 hours a day, 365 days a year with our new Claims Reporting Hotline

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TOIRMA Launches New Website

9/27/2016

In an ongoing effort in keeping our members informed, and providing users with a fresh updated tool, TOIRMA is pleased to announce the launch of our new website.

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Safety Meetings

9/8/2016

TOIRMA has launched a new safety program designed to promote a safer work environment for township officials and employees. This interactive program is educational, entertaining, and will change the way highway department personnel approach their next work task.

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Building Alterations and New Construction

9/8/2016

Will you be starting an addition or remodeling project on your township building this summer? If so, did you call TOIRMA to report your project? Maybe you put up a new building; did you call TOIRMA? If not, please call or e-mail your changes to Debbie Prentice...

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Premises Medical

6/1/2016

Effective June 1, 2016 TOIRMA is increasing the Premises Medical limit from $5,000 per person to $10,000 per person at no additional charge. Under the General Liability coverages, TOIRMA will pay medical expenses for bodily injury caused by an accident on premises that the member owns or rents.

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TOIRMA Summer Newsletter Available

5/15/2016

The summer 2016 TOIRMA newsletter, TOIRMA News, is now available. Included in this edition is helpful information relating to: Credit Cards vs. Debit Cards, Workers' Compensation Claim Types, Summer Reminders.

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TOIRMA Issues Dividend

3/15/2016

The TOIRMA Board of Trustees has voted to issue a dividend to all eligible members of the TOIRMA Program. This is the 25th consecutive year a dividend has been issued by the Board of Trustees. TOIRMA Members participating in the Program for the previous five consecutive years are eligible to receive a dividend...

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